Roles & permissions
Sharing in Transept isn’t all-or-nothing. Team membership gives one level of access; sharing an individual resource gives another, with four levels to choose from.
On this page
What are the team roles?
A team has two roles. The owner manages the shared word pool (set up, add/remove, or cancel seats), team settings, member removal and ownership transfer, can move resources in and out of the team, and can set and enforce a team translation-memory policy. Members can open and edit every team-owned document, glossary, and styleguide, and can invite others (inviting is free) — but can’t buy seats, change settings, remove members, or move a resource out from under the team, and on team documents with an enforced memory policy they can toggle memory on or off but can’t change its search or AI-context settings. Creating a team and inviting people is free on every plan.
What access levels can I give someone?
Four levels. Share a single document with a specific person or a whole team at any of them. Glossaries and style guides are not shared one at a time — move one into a team and every member can use and edit it. See teams & invites.
| Level | Read | Comment | Edit | Re-share & change access |
|---|---|---|---|---|
| View | Yes | No | No | No |
| Comment | Yes | Yes | No | No |
| Edit | Yes | Yes | Yes | No |
| Admin | Yes | Yes | Yes | Yes |
How is a person’s access decided?
The strongest applicable level wins. The resource owner and the owning team’s owner always have Admin. Team members get Edit on their team’s resources automatically. On top of that, a resource can be shared directly with a specific person or another team — handy for giving one reviewer comment access without adding them to the team.
How do I give an outside reviewer access?
For people who shouldn’t see your workspace at all, use a review link instead of a share: a view-only or comment-only link a guest opens without an account, scoped to that one document and expiring after 30 days. See client & guest review links.
Do I need to buy seats to give someone edit access?
No. Seats in Transept aren’t access — they exist only to fund a shared team word pool, they’re optional, and the minimum is two. Creating a team and inviting people is free on every plan, and team members get Edit on the team’s documents, glossaries, and styleguides automatically.
How many people can I have in a Transept team?
There’s no member cap. Any member can invite anyone by email or by searching existing users, and inviting is free and unlimited — a seat is never required to add a person. Free accounts can create one team; paid plans create as many as they like.
Can I change or remove someone’s access after I’ve shared something?
Yes — anyone with Admin on a resource can change access levels or re-share it, and the resource owner plus the owning team’s owner always have Admin. Edit deliberately stops short of re-sharing, so a collaborator can’t widen access on your behalf.
Can my team see my personal documents?
No. A glossary or styleguide becomes visible to a team only once you move it into the team (“Move to team”); a document can be moved in the same way, or shared with that team directly. Everything else stays personal — and a personal project can only hold personal documents.
Still stuck? Ask Literess in the app, or write to [email protected].