Reuse, versions & per-document overrides
Build a glossary or styleguide once and it’s available everywhere. Edit it in one place and the change propagates to every document that uses it.
On this page
How do I reuse a glossary or styleguide across documents?
Glossaries and styleguides are workspace resources — attach them to as many documents as you like. Pick a default glossary and styleguide in Settings, and newly-created documents inherit them automatically.
Translation memory defaults work the same way: set them once under Translation memory in the Library menu and every document inherits them, with per-document overrides from the editor’s Memory panel.
How do I change a glossary for just one document?
Need something different for one project? Toggle individual glossary terms on or off for that document, swap the glossary or styleguide just there, or pin a document to a specific styleguide version — all without touching the underlying resource. Styleguides are versioned, so you can roll a document back to an earlier voice if a later edit went too far.
Can I share a glossary or styleguide with my team?
Yes — move it into the team. Use the three-dot menu on the glossary or style guide (on its card or its own page) and pick Move to team, or from the team page use Add glossary / Add style guide to pull in one of your personal ones. Once it is team-owned, every member can open and edit it. Moving it back out — to personal, or to a different team — is owner-only: members can use and edit team resources but cannot move them out from under the team. See Teams & invites.
I just set a default glossary — do my existing documents pick it up?
No. A default set in Settings is inherited by newly-created documents. For a document you already have, swap its glossary on the document itself — a per-document choice that leaves the workspace resource untouched.
Does a workflow step follow my per-document glossary and styleguide overrides?
Only if you leave the step’s pickers empty — then it uses the document’s active ones. If you pick glossaries or style guides explicitly on a step, that choice wins for that step, and a picked style guide always uses its current version, not any version you have pinned to the document. See Building workflows.
Still stuck? Ask Literess in the app, or write to [email protected].