Reuse, versions & per-document overrides
Build a glossary or styleguide once and it’s available everywhere. Edit it in one place and the change propagates to every document that uses it.
On this page
How do I reuse a glossary or styleguide across documents?
Glossaries and styleguides are workspace resources — attach them to as many documents as you like. Pick a default glossary and styleguide in Settings, and newly-created documents inherit them automatically.
Translation memory defaults work the same way: set them once under Translation memory in the Library menu and every document inherits them, with per-document overrides from the editor’s Memory panel.
How do I change a glossary for just one document?
Need something different for one project? Toggle individual glossary terms on or off for that document, swap the glossary or styleguide just there, or pin a document to a specific styleguide version — all without touching the underlying resource. Styleguides are versioned, so you can roll a document back to an earlier voice if a later edit went too far.
Can I share a glossary or styleguide with my team?
Yes — move it into the team. Use the three-dot menu on the glossary or style guide (on its card or its own page) and pick Move to team, or from the team page use Add glossary / Add style guide to pull in one of your personal ones. Once it is team-owned, every member can open and edit it. Moving it back out — to personal, or to a different team — is owner-only: members can use and edit team resources but cannot move them out from under the team. See Teams & invites.
I just set a default glossary — do my existing documents pick it up?
No. A default set in Settings is inherited by newly-created documents. For a document you already have, swap its glossary on the document itself — a per-document choice that leaves the workspace resource untouched.
Does a workflow step follow my per-document glossary and styleguide overrides?
Only if you leave the step’s pickers empty — then it uses the document’s active ones. If you pick glossaries or style guides explicitly on a step, that choice wins for that step, and a picked style guide always uses its current version, not any version you have pinned to the document. See Building workflows.
Still stuck? Ask Literess in the app, or write to support@transept.ai.