Building & running your own
Open Workflows in the left sidebar (or the Workflows panel inside a document) and assemble exactly the run you want.
On this page
What can I put in a workflow?
Drag steps onto the canvas. Every transform step takes the same inputs as the editor — model tier (Fast / Standard / Pro), an optional instruction, and multi-pick glossaries and styleguides (leave them empty to use the document’s active ones).
- Transform — translate, proofread, rewrite-with-an-instruction.
- Analyse — Find blocks: write a short criterion for what to look for, then review the matches as a list, flag them with AI comments, or get AI-suggested fixes you approve. In the comment/fix modes it can also reference your glossaries & styleguides (the same picker the transform steps use), so “flag blocks that break my glossary” is just a find with the glossary attached.
- Export — to Notion, to Google Drive, or Email me the file (a DOCX download link; the link expires after 7 days).
- Ready-made blocks — prefilled steps (Dialogue scan, CTA scan, clause flag, UI-label check); dropping one copies its config onto the canvas, fully editable. Bookmark any configured step to My blocks for reuse.
- Translation memory — each transform step and Find blocks carry a memory setting (Use document default / On / Off), and when on, the same Search and AI-context controls as the editor. Use document default inherits whatever the document — or its team’s enforced policy — resolves to. See translation memory.
What are gates and actions?
Analysis steps can stage their findings for you with the “Wait for your review” toggle (see guided review). Two document-level actions can close a workflow: Send a notification (in-app or email — to you, your team, or the document’s CRM client) and Set document status (moves the document on the CRM board, e.g. to “Delivered”).
What does running a workflow cost?
Workflows run on the whole document. The confirm dialog lists every step with its settings and the estimated cost before anything is billed. While it runs, a Running now section shows live progress — the current step by name, blocks done, and a line of the model’s own thinking. AI steps bill at the usual rate. Find blocks in review-only mode is free on its default Fast classifier — switch that step to a heavier model and the scanned words bill. Exports are always free.
Can Literess build a workflow for me?
You don’t have to drag every step yourself. Describe the workflow to Literess and she assembles it — the whole palette, with each step’s settings. And while you’re here in the builder, ask her to change what’s on the canvas — “make the find step look for swear words,” “add a proofread before the export” — and her edit lands right here with an Apply button to drop it onto your steps; you review and save as usual. See what Literess can do.
Why did my review-only Find blocks step cost words?
Because of the model on that step. Find blocks in review-only mode is free on Fast — its default, a cheap classifier. Pick Standard or Pro for that step (worth it when the criterion needs nuance) and it bills the words it scans.
What happens to my workflows if I delete a saved block?
Nothing — they keep working. Bookmarking a configured step to My blocks saves a reusable copy, and dropping one onto a canvas copies its configuration into that workflow, so deleting the saved block later never breaks a workflow that used it.
Does the notification step actually email my client?
It can, and that is the one to be deliberate about. Send a notification goes in-app and/or by email to yourself, your team, or the document’s CRM client — the client option emails a real external contact on your behalf, and the builder says so plainly before you run it. The message text takes
{document},{findings},{status}, and{workflow}placeholders.Do I have to pick a Notion page or a Drive folder for an export step?
No. Leave the Notion target empty and the export goes to the document’s last Notion location; leave the Drive folder empty and it goes to My Drive. See exports.
Can I share a workflow with my team?
Yes — a workflow is either personal or team-owned, the same as a document or a glossary. Every member of a team can open and edit its team-owned workflows. See teams & invites.
Still stuck? Ask Literess in the app, or write to [email protected].