Teams & invites
A team is a shared workspace. Move resources into it and every member can open and edit them.
On this page
How do I create a team and invite people?
Anyone — including Free users — can create a team, and creating one costs nothing (Free accounts get one team; paid plans create as many as they like). Inviting is free and unlimited: any member can invite collaborators by email or by searching people they already work with, and accepting an invite simply joins the team. There are no seats to buy just to add people.
What does every team member get?
Everyone on the team shares its documents, glossaries, and styleguides, plus comments, chat, and real-time collaboration — all free, on any plan. Move a resource into the team and every member can open and edit it.
Paid capability features — Pro mode and batch translation — stay tied to each member’s own plan; a shared team pool funds words, not those features.
What is the shared word pool, and do I need it?
By default, work on a team document bills the words of whoever runs it — the team works fine with no pool. When you want the team to draw from one shared budget instead, the owner sets up a pool by buying seats.
Seats are a standalone team subscription, separate from anyone’s personal plan (any owner can buy one, including a Free user). You choose a plan and a number of seats — 2 or more — and each seat adds that plan’s monthly words (100,000 on Starter, 300,000 on Pro) to the shared pool every cycle. So a 2-seat Pro pool is 600,000 shared words a month. Adding, removing, or canceling seats is prorated on one Stripe invoice.
While a pool is funded, work on team-owned documents draws from it — any member can spend it. If the pool runs out, that work waits for a top-up or the next cycle (it doesn’t silently charge a member’s own words). With no pool at all, team-document work bills the acting member’s own words. Personal documents always use personal words.
- Manage the pool from the team page: the Seats & shared words card shows the pool balance, seat count, and (for the owner) set-up, add/remove seat, and cancel controls.
- Canceling the pool returns the team to billing each member’s own words — members, documents, and history all stay, and you can set up a pool again anytime.
How do I share glossaries and styleguides with my team?
Move a document, glossary, or styleguide into a team from its three-dot menu (“Move to team”), or pull a personal one in from the team page. Once it’s team-owned, every member can use and edit it. Moving a team resource back out is owner-only.
- A team owner can set and enforce a translation-memory policy. When enforced, every team-owned document uses the team’s memory search and AI-context settings and members can only switch it on or off; personal documents follow your own defaults.
How many people can I have on a team?
There is no limit on members, and no seat requirement to add them — any member can invite anyone by email or by searching people they already work with, free, on every plan. Seats are a separate thing: they fund a shared word pool and nothing else, so a 2-seat pool doesn’t mean a 2-person team. A twenty-person team with no seats at all is perfectly normal.
Can I give someone access to one document without adding them to my team?
Yes, two ways. Share that single document with a specific person at View, Comment, Edit, or Admin; or send a review link, which a guest opens with no account at all — scoped to that one document, and expiring after 30 days. See client & guest review links.
Do my teammates’ translations show up in my translation memory?
Yes. Every block whose translation is approved feeds the memory automatically — your team’s work alongside your own, with nothing to set up — and you can narrow a memory search’s scope to a specific team. See translation memory.
What is the difference between a team and a project?
A team is a shared workspace with a shared owner: its documents, glossaries, and style guides are open to every member. A project is a grouping for related documents — a book, a campaign, a client — and lives in the dashboard’s left rail. They work together: you have personal projects under My Documents, and each team has its own projects, which hold only that team’s documents. See projects.
Still stuck? Ask Literess in the app, or write to [email protected].